April 2020 - SCDM 2020 Virtual Conference

Group Registration

Group registration is available for a group of 11 or more paying delegates from the same company registering for the full event (member and/ or non-member). Acceptance is at the discretion of the organizers.

To register as a group, please contact us at [email protected], specifying the number of participants that you would like to register.

Group from 11 to 25: fee per attendee discounted at $325
Group from 26 to 50: fee per attendee discounted at $250

The group registration cannot be combined with other discounts (speaker or session chair discount for example).

Attendees that have already registered are not permitted to cancel and rebook under a group discount.

Sponsors & Exhibitors Registration

Category	Price
Full Conference Pass	Included in package*

*Sponsorship packages include the following passes:

Knowledge Partner – 30 Full Conference Passes
Diamond Sponsor – 25 Full Conference Passes
Gold Sponsor – 20 Full Conference Passes
Silver Sponsor – 15 Full Conference Passes
Exhibitor – 10 Full Conference Passes

Additional full passes for a company are $660 / pass.

To discover the sponsorship opportunities, please contact Florian Cartoux at [email protected]

Cancellation Policy

In the event of cancellation, written notification must be sent by email to [email protected]

The following cancellation fees will apply:

Cancellations received up to August 15: Full refund minus a $100 administration fee
Cancellations received as of August 15 or no-shows: No refund

PAYMENT INFORMATION

All costs referred to are in USD and all payments must be made in USD. During the online registration process, payments by major credit cards (American Express, VISA and MasterCard) are accepted.

If you are unable to process payments by credit card, please contact us at [email protected]

Please note that SCDM does not accept conference registration fee payments by check.

Registration Booking Period

For bookings made and paid before August 14: a discounted ‘Early Bird’ registration fee applies.

After August 14: the increased ‘standard’ registration fee is applicable to all bookings until September 16.

Contents of the SCDM 2020 Virtual Conference will be available for all registrants for 3 months after the event.

PITCH ARENA

ELEVATOR PITCH COMPETITION DURING A BREAKOUT SESSION
Multiple opportunities
Value: $750

How confident are you on your elevator pitch? Can your 90 seconds speech spark the interest of CDM leaders in what your company does? Test your skills during the Pitch Arena! The session attendees will cast their vote and the three best pitches will get the chance to provide a more extensive presentation about their products/ services (10 minutes).

CONNECT ME!

2 MINUTE PODCAST DISPLAYED ON THE SCDM AC WEBSITE AND SCDM SOCIAL MEDIA CHANNELS
3 opportunities
Value: $5,000

The greatest thing about podcasting is that it makes it so easy to get in touch with your desired audience. Grow your brand by posting your 2 minutes podcast building momentum for your AC attendance on SCDM’s platforms and reach more than 10,000 potential clients

TECHNOLOGY SPONSOR

2 OPPORTUNITIES
Value: $23,500
Including all items:

Status as the Technology Sponsor
45-minute Product Showcase (September 14 or 15 – date and timing to be confirmed by organizers)
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 6, 2020
- August 3, 2020
- September 8, 2020
- Post-Conference

BRANDING & ADVERTISING

1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
- Publication date August 20, 2020
1 x Full page advertisement in Data Basics – Winter 2020 Issue
1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
Pre & post push notification through the SCDM AC mobile app
Floor decal at Exhibit Hall entrance
Verbal recognition in the Opening Plenary session
Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

- 2 x Exhibit Booths (10’x10’)
- 3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
- 3 x Full Conference Passes – Registrations due by July 17, 2020
- Lead retrieval license to capture booth visitor information/data
- Opportunity to register additional staff at the special SCDM Member Fee
- Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE

One choice per Sponsor

Mobile APP

Recognition as Mobile App Sponsor in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage)
Logo on Mobile App opening splash screen & the home screen
Floor decal at Exhibit Hall entrance

OR

Registration Area

Recognition as Registration Area Sponsor in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app and registration communications)
Floor decal in the Registration Area

GUEST ROOM AMENITY & ROOM DROP

3 opportunities (one each night)
Value: $2,500

Reach out to the conference participants on peak nights with personal favors highlighting your company. Limited to 400 rooms and one item per room. Items to be provided by the sponsor (subject to approval by SCDM)

REFRESH ME !

ICE CREAM CART/ SLUSHIE MACHINE
2 opportunities (one-hour offering during coffee/ lunch break)
Value: $5,500

Offer conference participants a refreshing treat to keep them cool under the Texan sun. Those succumbing to temptation, will benefit from an unforgettable experience and your company will definitely become their favorite.

PRODUCT SHOWCASE

Multiple opportunities
Value: $2,450

Interested in showcasing your product? Sign up for your 45-minute session in our 20×20 demo booths located in the near proximity of the exhibit hall and invite your prospects! Complete with audio and seating.

STAY IN TOUCH

Use the form below to get in touch with us.

PLATINUM SPONSOR

3 OPPORTUNITIES
Value: $19,000
Including all items:

Status as Platinum Sponsor
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 6, 2020
- August 3, 2020
- September 8, 2020
- Post-Conference

BRANDING & ADVERTISING

1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
- - Publication date August 20, 2020
1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
Web banner displayed on the AC website homepage
Floor decal at Exhibit Hall entrance
Verbal recognition in the Opening Plenary session
Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

2 x Exhibit Booths (10’x10’)
3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
3 x Full Conference Passes – Registrations due by July 17, 2020
Lead retrieval license to capture booth visitor information/data
Opportunity to register additional staff at the special SCDM Member Fee
Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE
CHOICE OF ONE PER SPONSOR

LUNCHES
(Monday & Tuesday)

Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
Opportunity to distribute promotional collateral via designated table during lunches
Sponsor recognition on signage on catering stations

OR

SCDM VOLUNTEER HAPPY HOUR
(Sunday, September 13 | 05:00 PM – 06:00 PM)

Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
Opportunity to distribute promotional collateral via designated table
Sponsor recognition on signage on catering stations
Opportunity for sponsor team to welcome and greet attendees
Opportunity for sponsor representative to give a Welcome Speech
Opportunity to offer a small gift to participants upon departure

OR

POCKET GUIDE

Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
Sponsor logo on the cover page
Ad in Pocket Guide

SILVER SPONSOR

MULTIPLE OPPORTUNITIES
Value: $9,500
Including all items:

Status as Silver Sponsor
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 6, 2020
- August 3, 2020
- September 8, 2020
- Post-Conference

BRANDING & ADVERTISING

1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
- Publication date August 20, 2020
1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
Floor decal at Exhibit Hall entrance
Verbal recognition in the Opening Plenary session
Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

2 x Exhibit Booths (10’x10’)
3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
3 x Full Conference Passes – Registrations due by July 17, 2020
Lead retrieval license to capture booth visitor information/data
Opportunity to register additional staff at the special SCDM Member Fee
Participation in the Promotional Giveaway Contest (traffic creation game)

GOLD SPONSOR

5 OPPORTUNITIES
Value: $12,500
Including all items:

Status as Gold Sponsor
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 6, 2020
- August 3, 2020
- September 8, 2020
- Post-Conference

BRANDING & ADVERTISING

1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
- Publication date August 20, 2020
1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
Floor decal at Exhibit Hall entrance
Verbal recognition in the Opening Plenary session
Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

2 x Exhibit Booths (10’x10’)
3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
3 x Full Conference Passes – Registrations due by July 17, 2020
Lead retrieval license to capture booth visitor information/data
Opportunity to register additional staff at the special SCDM Member Fee
Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE
CHOICE OF ONE PER SPONSOR

Customized Hotel Key Cards (one-color logo imprint)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Item to be produced by SCDM upon receipt of artwork from sponsor
Breakfasts (Monday, Tuesday & Wednesday)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Opportunity to distribute promotional collateral via designated table during all breakfasts
- Sponsor recognition on signage on catering stations
Wellness Session (yoga, run/ walk, etc)
- - Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
  - T-shirts with company logo to be provided to each participant
Coffee Breaks – Day 1 (two breaks – AM & PM)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Opportunity to distribute promotional collateral via designated table during the coffee breaks
- Sponsor recognition on signage on catering stations
Coffee Breaks – Day 2 (two breaks – AM & PM)
- Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
- Opportunity to distribute promotional collateral via designated table during the coffee breaks
- Sponsor recognition on signage on catering stations

DIAMOND SPONSOR

4 OPPORTUNITIES
Value: $21,500
Including all items:

Status as the Diamond Sponsor
45-minute Product Showcase (September 14 or 15 – date and timing to be confirmed by organizers)
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 6, 2020
- August 3, 2020
- September 8, 2020
- Post-Conference

BRANDING & ADVERTISING

1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
- Publication date August 20, 2020
1 x conference bag insert (limited to a double-sided flyer, 8 ½ x 11 inches)
Floor decal at Exhibit Hall entrance
Verbal recognition in the Opening Plenary session
Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

2 x Exhibit Booths (10’x10’)
3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
3 x Full Conference Passes – Registrations due by July 17, 2020
Lead retrieval license to capture booth visitor information/data
Opportunity to register additional staff at the special SCDM Member Fee
Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE

CHOICE OF ONE PER SPONSOR

OPENING RECEPTION
Restricted to 2 sponsors

Co-Sponsor of the Opening Reception taking place on Sunday, September 13 in the Exhibit Hall—official AC
kick-off

Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
Participation in a ribbon-cutting ceremony as official AC kick-off
Opportunity to distribute promotional collateral via designated table during Reception
Opportunity for sponsor team to welcome and greet attendees

OR

NETWORKING RECEPTION
Restricted to 2 sponsors

Co-Sponsor of the SCDM Networking Reception taking place on Tuesday, September 15 with 4
complimentary entrance tickets

Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
Opportunity for sponsor team to welcome and greet attendees
Opportunity for sponsor representative to give a Welcome Speech
Opportunity to offer a small gift to participants upon departure

KNOWLEDGE PARTNER

2 OPPORTUNITIES
Value: $27,000
Including all items:

Status as the Knowledge Partner
45-minute Product Showcase (September 14 or 15 – date and timing to be confirmed by organizers)
Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
- July 6, 2020
- August 3, 2020
- September 8, 2020
- Post-Conference

BRANDING & ADVERTISING

1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
- Publication date August 20, 2020
1 x Full page advertisement in Data Basics – Winter 2020 Issue
1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
1 x 2-minute podcast to be posted on the SCDM AC website and SCDM social media channels
Floor decal at Exhibit Hall entrance
Verbal recognition in the Opening Plenary session
Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

2 x Exhibit Booths (10’x10’)
3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
3 x Full Conference Passes – Registrations due by July 17, 2020
Lead retrieval license to capture booth visitor information/data
Opportunity to register additional staff at the special SCDM Member Fee
Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE

Two choices per Sponsor

ITEM 1
Corporate logo on the conference bag OR Logo on ‘Save the Date 2021’ promotional item

ITEM 2
Opening Pleanary introduction on Monday, September 14 OR Closing Plenary & Award Ceremony introduction on Wednesday, September 16

RIVERWALK SHUTTLE BUSES

Exclusive
Value: $5,750

Looking for the undivided attention of the conference attendees? Play your video and/ or provide your flyer whilst giving participants the opportunity to make their way from the conference venue to the Riverwalk (downtown San Antonio).

CONFERENCE LANYARDS

Exclusive
Value: $7,000

Benefit from prime visibility by placing your company logo on the conference lanyards provided to every participant registered to the conference.
The lanyards will be customized with the sponsor’s logo as well as the SCDM 2020 Annual Conference logo.
The production cost of the lanyards including 1 x one-color logo imprint is included in the package value.

NOTEPADS & PENS

Exclusive
Value: $5,500

Take advantage of placing your company logo on notepads and pens distributed to all full conference participants.
The production cost of the notepads & pens including 1 x full-color logo imprint is included in the package value.

ENERGIZE ME!

NETWORKING LOUNGE AREA
2 opportunities
Value: $7,000

The lounge allows attendees to network in a relaxed setting and to deepen their business conversations.
This offers the perfect opportunity for your company to promote your latest solutions and innovations.
The lounges are highly flexible options.

Contact us to brainstorm on options to ensure you will get the most out of your lounge (additional charges may apply for added visibility).

PROMOTE ME!

WEB BANNER
3 opportunities
Value: $5,000

Advertise your company’s presence at the conference on the home page of our event website.

DEADLINE EXTENSION TO SUBMIT YOUR #SCDM2020 ABSTRACT

SUBMIT YOUR #SCDM2020 ABSTRACT Shape the Content with Us

The World’s Leading Advocate for the
Discipline of Clinical Data Management.

Quick Links

Subscribe

Stay up to date with the latest SCDM news.

LUNCHES
(Monday & Tuesday)

SCDM VOLUNTEER HAPPY HOUR
(Sunday, September 13 | 05:00 PM – 06:00 PM)

POCKET GUIDE

OPENING RECEPTION
Restricted to 2 sponsors

NETWORKING RECEPTION
Restricted to 2 sponsors

Month: April 2020

DEADLINE EXTENSION TO SUBMIT YOUR #SCDM2020 ABSTRACT

SUBMIT YOUR #SCDM2020 ABSTRACT Shape the Content with Us

Before you leave!

Register now and secure your place at the first ever SCDM Virtual Conference!