SCDM 2020 Virtual Conference
SCDM 2020 Virtual Conference
  • Program
    • Program Overview
      • Speaker Portal
    • Conference Co-Chairs
    • e-Poster Presentations
    • Call for Abstracts
  • Sponsor & Exhibit
    • Meet our Exhibitors
    • Meet our Sponsors & Partners
  • Networking
    • Networking
    • Games and Prizes
    • Podcasts
  • Registration
    • Practical Information
  • Contact
    • Program
      • Program Overview
        • Speaker Portal
      • Conference Co-Chairs
      • e-Poster Presentations
      • Call for Abstracts
    • Sponsor & Exhibit
      • Meet our Exhibitors
      • Meet our Sponsors & Partners
    • Networking
      • Networking
      • Games and Prizes
      • Podcasts
    • Registration
      • Practical Information
    • Contact

Cookie Policy (EU)

SCDM 2020 Virtual Conference > Cookie Policy (EU)

This Cookie Policy was last updated on September 28, 2020 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland

1. Introduction

Our website, https://scdm2020.org (hereinafter: “the website”) uses cookies and other related technologies (for convenience all technologies are referred to as “cookies”). Cookies are also placed by third parties we have engaged. In the document below we inform you about the use of cookies on our website.

2. What are cookies?

A cookie is a small simple file that is sent along with pages of this website and stored by your browser on the hard drive of your computer or another device. The information stored therein may be returned to our servers or to the servers of the relevant third parties during a subsequent visit.

3. What are scripts?

A script is a piece of program code that is used to make our website function properly and interactively. This code is executed on our server or on your device.

4. What is a web beacon?

A web beacon (or a pixel tag) is a small, invisible piece of text or image on a website that is used to monitor traffic on a website. In order to do this, various data about you is stored using web beacons.

5. Cookies

5.1 Technical or functional cookies

Some cookies ensure that certain parts of the website work properly and that your user preferences remain known. By placing functional cookies, we make it easier for you to visit our website. This way, you do not need to repeatedly enter the same information when visiting our website and, for example, the items remain in your shopping cart until you have paid. We may place these cookies without your consent.

5.2 Statistics cookies

We use statistics cookies to optimise the website experience for our users. With these statistics cookies we get insights in the usage of our website. We ask your permission to place statistics cookies.

5.3 Marketing/Tracking cookies

Marketing/Tracking cookies are cookies or any other form of local storage, used to create user profiles to display advertising or to track the user on this website or across several websites for similar marketing purposes.

5.4 Social media buttons

On our website we have included buttons for Facebook and Twitter to promote webpages (e.g. “like”, “pin”) or share (e.g. “tweet”) on social networks like Facebook and Twitter. These buttons work using pieces of code coming from Facebook and Twitter themselves. This code places cookies. These social media buttons also can store and process certain information, so a personalized advertisement can be shown to you.

Please read the privacy statement of these social networks (which can change regularly) to read what they do with your (personal) data which they process using these cookies. The data that is retrieved is anonymised as much as possible. Facebook and Twitter are located in the United States.

6. Placed cookies

Miscellaneous

Purpose pending investigation

Usage

Sharing data

Sharing of data is pending investigation

Purpose pending investigation

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7. Consent

When you visit our website for the first time, we will show you a pop-up with an explanation about cookies. As soon as you click on “Save preferences”, you consent to us using the categories of cookies and plug-ins you selected in the pop-up, as described in this Cookie Policy. You can disable the use of cookies via your browser, but please note that our website may no longer work properly.

7.1 Manage your consent settings

You have loaded the Cookie Policy without javascript support. On AMP, you can use the manage consent button on the bottom of the page.
 

8. Your rights with respect to personal data

You have the following rights with respect to your personal data:

  • You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
  • Right of access: You have the right to access your personal data that is known to us.
  • Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
  • If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
  • Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
  • Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.
 

To exercise these rights, please contact us. Please refer to the contact details at the bottom of this Cookie Policy. If you have a complaint about how we handle your data, we would like to hear from you, but you also have the right to submit a complaint to the supervisory authority (the Data Protection Authority).

9. Enabling/disabling and deleting cookies

You can use your internet browser to automatically or manually delete cookies. You can also specify that certain cookies may not be placed. Another option is to change the settings of your internet browser so that you receive a message each time a cookie is placed. For more information about these options, please refer to the instructions in the Help section of your browser.

Please note that our website may not work properly if all cookies are disabled. If you do delete the cookies in your browser, they will be placed again after your consent when you visit our websites again.

10. Contact details

For questions and/or comments about our Cookie Policy and this statement, please contact us by using the following contact details:

SCDM
280 Boulevard du Souverain, B-1160 Brussels
Belgium
Website: https://scdm2020.org
Email: gro.mdcs@ecnerefnoClaunnA

SCDM 2020 Virtual Conference
The World’s Leading Advocate for the
Discipline of Clinical Data Management.

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Group Registration

Group registration is available for a group of 11 or more paying delegates from the same company registering for the full event (member and/ or non-member). Acceptance is at the discretion of the organizers.

To register as a group, please contact us at [email protected], specifying the number of participants that you would like to register.

  • Group from 11 to 25: fee per attendee discounted at $325
  • Group from 26 to 50: fee per attendee discounted at $250

The group registration cannot be combined with other discounts (speaker or session chair discount for example).

Attendees that have already registered are not permitted to cancel and rebook under a group discount.

Sponsors & Exhibitors Registration

CategoryPrice
Full Conference PassIncluded in package*

*Sponsorship packages include the following passes:

Knowledge Partner – 30 Full Conference Passes
Diamond Sponsor – 25 Full Conference Passes
Gold Sponsor – 20 Full Conference Passes
Silver Sponsor – 15 Full Conference Passes
Exhibitor – 10 Full Conference Passes

Additional full passes for a company are $660 / pass.

To discover the sponsorship opportunities, please contact Florian Cartoux at [email protected]

Cancellation Policy

 

In the event of cancellation, written notification must be sent by email to [email protected]

The following cancellation fees will apply:

  • Cancellations received up to August 15: Full refund minus a $100 administration fee
  • Cancellations received as of August 15 or no-shows: No refund
PAYMENT INFORMATION

 

All costs referred to are in USD and all payments must be made in USD. During the online registration process, payments by major credit cards (American Express, VISA and MasterCard) are accepted.

If you are unable to process payments by credit card, please contact us at [email protected]

Please note that SCDM does not accept conference registration fee payments by check.

Registration Booking Period

 

For bookings made and paid before August 14: a discounted ‘Early Bird’ registration fee applies.

After August 14: the increased ‘standard’ registration fee is applicable to all bookings until September 16.

Contents of the SCDM 2020 Virtual Conference will be available for all registrants for 3 months after the event.

 

PITCH ARENA

ELEVATOR PITCH COMPETITION DURING A BREAKOUT SESSION
Multiple opportunities
Value: $750

How confident are you on your elevator pitch? Can your 90 seconds speech spark the interest of CDM leaders in what your company does? Test your skills during the Pitch Arena! The session attendees will cast their vote and the three best pitches will get the chance to provide a more extensive presentation about their products/ services (10 minutes).

CONNECT ME!

2 MINUTE PODCAST DISPLAYED ON THE SCDM AC WEBSITE AND SCDM SOCIAL MEDIA CHANNELS
3 opportunities
Value: $5,000

The greatest thing about podcasting is that it makes it so easy to get in touch with your desired audience. Grow your brand by posting your 2 minutes podcast building momentum for your AC attendance on SCDM’s platforms and reach more than 10,000 potential clients

TECHNOLOGY SPONSOR

2 OPPORTUNITIES
Value: $23,500
Including all items:

  • Status as the Technology Sponsor
  • 45-minute Product Showcase (September 14 or 15 – date and timing to be confirmed by organizers)
  • Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
    • July 6, 2020
    • August 3, 2020
    • September 8, 2020
    • Post-Conference

BRANDING & ADVERTISING

  • 1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
    • Publication date August 20, 2020
  • 1 x Full page advertisement in Data Basics – Winter 2020 Issue
  • 1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
  • Pre & post push notification through the SCDM AC mobile app
  • Floor decal at Exhibit Hall entrance
  • Verbal recognition in the Opening Plenary session
  • Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
  • Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
  • Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

    • 2 x Exhibit Booths (10’x10’)
    • 3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
    • 3 x Full Conference Passes – Registrations due by July 17, 2020
    • Lead retrieval license to capture booth visitor information/data
    • Opportunity to register additional staff at the special SCDM Member Fee
    • Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE 

One choice per Sponsor

Mobile APP

  • Recognition as Mobile App Sponsor in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage)
  • Logo on Mobile App opening splash screen & the home screen
  • Floor decal at Exhibit Hall entrance

OR

Registration Area

  • Recognition as Registration Area Sponsor in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app and registration communications)
  • Floor decal in the Registration Area

GUEST ROOM AMENITY & ROOM DROP

3 opportunities (one each night)
Value: $2,500

Reach out to the conference participants on peak nights with personal favors highlighting your company. Limited to 400 rooms and one item per room. Items to be provided by the sponsor (subject to approval by SCDM)

REFRESH ME !

ICE CREAM CART/ SLUSHIE MACHINE
2 opportunities (one-hour offering during coffee/ lunch break)
Value: $5,500

Offer conference participants a refreshing treat to keep them cool under the Texan sun. Those succumbing to temptation, will benefit from an unforgettable experience and your company will definitely become their favorite.

PRODUCT SHOWCASE

Multiple opportunities
Value: $2,450

Interested in showcasing your product? Sign up for your 45-minute session in our 20×20 demo booths located in the near proximity of the exhibit hall and invite your prospects! Complete with audio and seating.

STAY IN TOUCH

Use the form below to get in touch with us.

PLATINUM SPONSOR

3 OPPORTUNITIES
Value: $19,000
Including all items:

  • Status as Platinum Sponsor
  • Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
    • July 6, 2020
    • August 3, 2020
    • September 8, 2020
    • Post-Conference

BRANDING & ADVERTISING

  • 1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
      • Publication date August 20, 2020
  • 1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
  • Web banner displayed on the AC website homepage
  • Floor decal at Exhibit Hall entrance
  • Verbal recognition in the Opening Plenary session
  • Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
  • Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
  • Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

  • 2 x Exhibit Booths (10’x10’)
  • 3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
  • 3 x Full Conference Passes – Registrations due by July 17, 2020
  • Lead retrieval license to capture booth visitor information/data
  • Opportunity to register additional staff at the special SCDM Member Fee
  • Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE
CHOICE OF ONE PER SPONSOR

LUNCHES
(Monday & Tuesday)
  • Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
  • Opportunity to distribute promotional collateral via designated table during lunches
  • Sponsor recognition on signage on catering stations

OR

SCDM VOLUNTEER HAPPY HOUR
(Sunday, September 13 | 05:00 PM – 06:00 PM)
  • Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
  • Opportunity to distribute promotional collateral via designated table
  • Sponsor recognition on signage on catering stations
  • Opportunity for sponsor team to welcome and greet attendees
  • Opportunity for sponsor representative to give a Welcome Speech
  • Opportunity to offer a small gift to participants upon departure

OR

POCKET GUIDE
  • Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
  • Sponsor logo on the cover page
  • Ad in Pocket Guide

SILVER SPONSOR

MULTIPLE OPPORTUNITIES
Value: $9,500
Including all items:

  • Status as Silver Sponsor
  • Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
    • July 6, 2020
    • August 3, 2020
    • September 8, 2020
    • Post-Conference

BRANDING & ADVERTISING

  • 1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
    • Publication date August 20, 2020
  • 1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
  • Floor decal at Exhibit Hall entrance
  • Verbal recognition in the Opening Plenary session
  • Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
  • Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
  • Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

  • 2 x Exhibit Booths (10’x10’)
  • 3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
  • 3 x Full Conference Passes – Registrations due by July 17, 2020
  • Lead retrieval license to capture booth visitor information/data
  • Opportunity to register additional staff at the special SCDM Member Fee
  • Participation in the Promotional Giveaway Contest (traffic creation game)

GOLD SPONSOR

5 OPPORTUNITIES
Value: $12,500
Including all items:

  • Status as Gold Sponsor
  • Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
    • July 6, 2020
    • August 3, 2020
    • September 8, 2020
    • Post-Conference

BRANDING & ADVERTISING

  • 1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
    • Publication date August 20, 2020
  • 1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
  • Floor decal at Exhibit Hall entrance
  • Verbal recognition in the Opening Plenary session
  • Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
  • Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
  • Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

  • 2 x Exhibit Booths (10’x10’)
  • 3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
  • 3 x Full Conference Passes – Registrations due by July 17, 2020
  • Lead retrieval license to capture booth visitor information/data
  • Opportunity to register additional staff at the special SCDM Member Fee
  • Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE
CHOICE OF ONE PER SPONSOR

  • Customized Hotel Key Cards (one-color logo imprint)
    • Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
    • Item to be produced by SCDM upon receipt of artwork from sponsor
  • Breakfasts (Monday, Tuesday & Wednesday)
    • Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
    • Opportunity to distribute promotional collateral via designated table during all breakfasts
    • Sponsor recognition on signage on catering stations
  • Wellness Session (yoga, run/ walk, etc)
      • Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
      • T-shirts with company logo to be provided to each participant
  • Coffee Breaks – Day 1 (two breaks – AM & PM)
    • Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
    • Opportunity to distribute promotional collateral via designated table during the coffee breaks
    • Sponsor recognition on signage on catering stations
  • Coffee Breaks – Day 2 (two breaks – AM & PM)
    • Sponsor recognition in all related marketing collateral (AC website, Destination Baltimore, pocket guide, AC mobile app, on site signage)
    • Opportunity to distribute promotional collateral via designated table during the coffee breaks
    • Sponsor recognition on signage on catering stations

DIAMOND SPONSOR

4 OPPORTUNITIES
Value: $21,500
Including all items:

  • Status as the Diamond Sponsor
  • 45-minute Product Showcase (September 14 or 15 – date and timing to be confirmed by organizers)
  • Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
    • July 6, 2020
    • August 3, 2020
    • September 8, 2020
    • Post-Conference

BRANDING & ADVERTISING

  • 1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
    • Publication date August 20, 2020
  • 1 x conference bag insert (limited to a double-sided flyer, 8 ½ x 11 inches)
  • Floor decal at Exhibit Hall entrance
  • Verbal recognition in the Opening Plenary session
  • Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
  • Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
  • Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

  • 2 x Exhibit Booths (10’x10’)
  • 3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
  • 3 x Full Conference Passes – Registrations due by July 17, 2020
  • Lead retrieval license to capture booth visitor information/data
  • Opportunity to register additional staff at the special SCDM Member Fee
  • Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE

CHOICE OF ONE PER SPONSOR

OPENING RECEPTION
Restricted to 2 sponsors

Co-Sponsor of the Opening Reception taking place on Sunday, September 13 in the Exhibit Hall—official AC
kick-off

  • Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
  • Participation in a ribbon-cutting ceremony as official AC kick-off
  • Opportunity to distribute promotional collateral via designated table during Reception
  • Opportunity for sponsor team to welcome and greet attendees

OR

NETWORKING RECEPTION
Restricted to 2 sponsors

Co-Sponsor of the SCDM Networking Reception taking place on Tuesday, September 15 with 4
complimentary entrance tickets

  • Sponsor recognition in all related marketing collateral (AC website, Destination San Antonio, pocket guide, onsite signage, mobile app)
  • Opportunity for sponsor team to welcome and greet attendees
  • Opportunity for sponsor representative to give a Welcome Speech
  • Opportunity to offer a small gift to participants upon departure

KNOWLEDGE PARTNER

2 OPPORTUNITIES
Value: $27,000
Including all items:

  • Status as the Knowledge Partner
  • 45-minute Product Showcase (September 14 or 15 – date and timing to be confirmed by organizers)
  • Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
    • July 6, 2020
    • August 3, 2020
    • September 8, 2020
    • Post-Conference

BRANDING & ADVERTISING

  • 1 x Full page color advertisement in Destination San Antonio – Due by July 17, 2020
    • Publication date August 20, 2020
  • 1 x Full page advertisement in Data Basics – Winter 2020 Issue
  • 1 x Conference bag insert (limited to a double-sided flyer 8 ½ x 11 inches)
  • 1 x 2-minute podcast to be posted on the SCDM AC website and SCDM social media channels
  • Floor decal at Exhibit Hall entrance
  • Verbal recognition in the Opening Plenary session
  • Company logo included in Thank You Sponsors banner in Data Connections – November 2020 Issue
  • Company logo on main conference signage and in looping slides prior to all sessions Sponsor & Exhibitor ribbon for all company representatives
  • Company logo on the AC website and/or company description will be displayed on a dedicated page of the event website and in the mobile app ensuring direct visibility to each visitor

EXHIBITION & REGISTRATION

2 x Exhibit Booths (10’x10’)
3 x Exhibit Hall Access Only Passes – Registration due by July 17, 2020
3 x Full Conference Passes – Registrations due by July 17, 2020
Lead retrieval license to capture booth visitor information/data
Opportunity to register additional staff at the special SCDM Member Fee
Participation in the Promotional Giveaway Contest (traffic creation game)

A LA CARTE

Two choices per Sponsor

ITEM 1
Corporate logo on the conference bag  OR  Logo on ‘Save the Date 2021’ promotional item

ITEM 2
Opening Pleanary introduction on Monday, September 14  OR   Closing Plenary & Award Ceremony introduction on Wednesday, September 16

RIVERWALK SHUTTLE BUSES

Exclusive
Value: $5,750

Looking for the undivided attention of the conference attendees? Play your video and/ or provide your flyer whilst giving participants the opportunity to make their way from the conference venue to the Riverwalk (downtown San Antonio).

CONFERENCE LANYARDS

Exclusive
Value: $7,000

Benefit from prime visibility by placing your company logo on the conference lanyards provided to every participant registered to the conference.
The lanyards will be customized with the sponsor’s logo as well as the SCDM  2020 Annual Conference logo.
The production cost of the lanyards including 1 x one-color logo imprint is included in the package value.

NOTEPADS & PENS

Exclusive
Value: $5,500

Take advantage of placing your company logo on notepads and pens distributed to all full conference participants.
The production cost of the notepads & pens including 1 x full-color logo imprint is included in the package value.

ENERGIZE ME!

NETWORKING LOUNGE AREA
2 opportunities
Value: $7,000

The lounge allows attendees to network in a relaxed setting and to deepen their business conversations.
This offers the perfect opportunity for your company to promote your latest solutions and innovations.
The lounges are highly flexible options.

Contact us to brainstorm on options to ensure you will get the most out of your lounge (additional charges may apply for added visibility).

PROMOTE ME!

WEB BANNER
3 opportunities
Value: $5,000

Advertise your company’s presence at the conference on the home page of our event website.